Day-Of-Show/Event Cash:
(This is only available to University Students.)
It may be possible for you to receive a check for expenses that will be incurred on the day of a large event.
These advances are offered on an extremely limited basis and are issued at the discretion of the Center for Leadership and Involvement and the University's Financial Services. Typically you should be able to operate within the reimbursement model, with the support of your Advisor, or by issuing University checks.
What to submit: You will need to submit a budget outlining how you expect to use all the funds requested, and quotes/pricelists to explain how you came up with the amounts requested.
How to close the advance: Following the show, you will need to provide receipts for all the expenses you incurred and return the remaining funds in the form of cash or check. If your expenses were in excess of the advance amount you can be reimbursed for the overage when you clear up the advance.
If you do not clear up your advance within the slated time frame the money will be reported to the IRS as your personal income, and you will be taxed on the funds. You will also never be able to receive an advance from the University again.
**Only one advance per person. No other advances can be taken out until a prior advance is completed.**
Airfare Advance Reimbursements
In certain situations, travelers can receive funds before an event.
Airline Ticket Advance Reimbursement:
(This is only available to University Students/Staff.)
For airline tickets purchased in advance of a trip, you can receive a travel advance to compensate you for the ticket costs before the trip takes place.
What to submit: The receipt/itinerary from the airline and your credit card statement that shows both the purchase and your name.
How to close the advance: Even though this is a reimbursement it is classed as an advance because you are reimbursed before the tickets are used. Within thirty days after the trip, you will need to bring in Passenger Receipts for each traveler.
If you do not clear up your advance within the slated time frame the money will be reported to the IRS as your personal income, and you will be taxed on the funds. You will also never be able to receive an advance from the University again.
**Only one advance per person. No other advances can be taken out until a prior advance is completed.**
Hotel Advances
In certain situations, travelers can receive funds before an event.
Hotel Expense Advances:
(This is only available to University Students.)
For large trips, it may not be easy for group members to front money for hotel costs. For expensive trips, you may be able to receive a check in advance to cover hotel expenses.
You can only apply for this advance if your trip is within thirty days.
What to submit: A quote from the hotel outlining how much the hotel will cost.
How to close the advance: Within thirty days after the trip you will need to bring in original, itemized hotel receipts for all the expenses. Any funds from the advance not used must be returned in the form of cash or check. If your expenses were in excess of the advance amount you can be reimbursed for the overage when you clear up the advance.
If you do not clear up your advance within the slated time frame the money will be reported to the IRS as your personal, and you will be taxed on the funds. You will also never be able to receive an advance from the University again.
**Only one advance per person. No other advances can be taken out until a prior advance is completed.**