September 3, 2020
Hello RSO Leaders,
We are excited to welcome you back to campus this Autumn Quarter. As we begin another academic year, we know that you will be looking for meaningful and innovative ways to engage your members and the campus community. In preparation for your return, we want to provide you with information on RSO operations and guidelines.
Virtual Event Resources:
Any activity or event that can accomplish its goals remotely should continue to be held virtually.
The University has compiled a list of free resources and programs on the UChicago Learning Remotely site that can support your RSO activities. There is additional information on the CLI website to help you think through the variety of ways to maintain your RSO activities during the hybrid Autumn Quarter. We encourage all RSOs to consider how they can use these resources to continue engaging their members remotely. Additionally, the Student Centers is launching a video series in late September to provide detailed training and resources on hosting virtual events as well as hosting weekly “Ask an Event Planner” virtual office hours.
In-Person Student Event Protocols:
In-person meetings, events, and convenings on campus are strongly discouraged and should be proposed only where essential. Any in-person student event will be required to comply with current city and state, as well as all University guidelines and restrictions to prioritize the health and safety of your members. This includes, but is not limited to, upholding all expectations of the UChicago Health Pact including wearing a face covering, maintaining a distance of at least six feet from others, washing hands frequently, and self-monitoring for COVID-19 symptoms.
In-person student events will need to be submitted for approval through Blueprint, and only events with demonstrated, fact-based, programmatic need for in-person gathering will be considered. For more information on the student event approval process, visit the CLI website.
For the Autumn Quarter, the following are considered unsafe practices and will not be allowed.
- Permitting food and beverages, other than personal water bottles
- In-person tabling
- Student organization travel, including within the Chicagoland area
Additional guidelines concerning performance group rehearsals (singing, dancing, etc.) and athletic activity (sports club practice and other physical exertions) will be shared before the start of Autumn Quarter.
Before making any purchases for your RSO, you must meet with your RSO advisor to obtain approval and to avoid any delays in reimbursement. In this time of social distancing and remote engagement, RSOs should be prepared to share their plan for advertising and creating a space that is accessible and inclusive of students across varying time zones.
We recognize this will be a unique Autumn Quarter, and we hope you will continue your work in building community among your members and the larger campus. While some of our staff members will be working remotely in Autumn Quarter, we will all be available to address any questions or concerns that you may have. Please do not hesitate to reach out to us for assistance. Thank you for your efforts and cooperation.