RSOs are a vital part of the University community and play an important role in the lives of many students. Maintaining these social networks can help provide a sense of normalcy and valuable outlets for sharing feelings and relieving stress. The Center for Leadership & Involvement (CLI) staff are available to meet with you and your RSO leadership to discuss how your organization can continue to function and program in our hybrid Autumn Quarter.
As we look to begin another academic year, we know that you will be looking for meaningful and innovative ways to engage your members and the campus community. Below you can see a summary of the three updates for RSOs regarding Virtual Event Resources, In-Person Event Protocols, and Funding Expectations.
The University has compiled a list of free resources and programs on the UChicago Learning Remotely site that can support your RSO activities. There is additional information on the CLI website to help you think through the variety of ways to maintain your RSO activities during the hybrid Autumn Quarter.
Additionally, the Student Centers is launching a video series in late September to provide detailed training and resources on hosting virtual events as well as hosting weekly “Ask an Event Planner” virtual office hours.
We encourage all RSOs to consider how they can use these resources to continue engaging their members remotely.
Any activity or event that can accomplish its goals remotely should continue to be held virtually.
In-person meetings, events, and convenings on campus are strongly discouraged and should be proposed only where essential. Any in-person student event will be required to comply with current city and state, as well as all University guidelines and restrictions to prioritize the health and safety of your members. This includes, but is not limited to, upholding all expectations of the UChicago Health Pact including wearing a face covering, maintaining a distance of at least six feet from others, washing hands frequently, and self-monitoring for COVID-19 symptoms.
In-person student events will need to be submitted for approval though Blueprint using the process outlined above. Only events with demonstrated, fact-based, programmatic need for in-person gathering will be considered. For more information on the student event approval process, visit In-Person Event Procedures.
For the Autumn Quarter, the following are considered unsafe practices and will not be allowed.
- Food and beverages, other than personal water bottles, at any in-person event
- In-person tabling
- Student organization travel, including within the Chicagoland area
Additional guidelines concerning performance group rehearsals (singing, dancing, etc.) and athletic activity (sports club practice and other physical exertions) will be shared before the start of Autumn Quarter. Vist the In-Person Event Procedures for the most up-to-date guidelines.
Similar to Spring and Summer Quarter, all RSO expenses much be approved by your RSO advisor. Before making any purchases, meet with your RSO advisor to obtain approval and to avoid any delays in reimbursement.
In this time of social distancing and remote engagement, RSOs should be prepared to share their plan for advertising and creating a space that is accessible and inclusive of students across varying time zones.
Visit the Funding Expectations for more information.