The University community may publicize their events in designated areas through several methods. The form and content of the publicity will not be restricted, unless it is libelous, obscene, incites riot or other unlawful action. Event advertising may not include any suggestions of the availability of alcohol. All publicity outside the Reynolds Club must state clearly the name of the organization or department, and if applicable event date, time and location. Violation of the publicity policy will result in consequences ranging from a penalty fine to suspension of the student organization. Complaints and questions must be directed to the Center for Leadership and Involvement Student Activities Center (RC 001, 702-8787).
(Announcements, Flyers & Posters)
Anonymous postings that appear under a pseudonym or that do not include clear and unambiguous identifying information about the group or person responsible for them are allowed in designated areas in the Reynolds Club only. These postings must be dated and will be removed one week after posting. Anonymous postings must also adhere to all other guidelines described in this policy. Due to space constraints, anonymous postings must be placed only on designated bulletin boards and may not exceed one posting per event or cause.
Postings produced by individuals or organizations unaffiliated with the University are permitted in designated areas in the Reynolds Club only and must adhere to all of the rules described in this policy. Unauthorized postings by outside entities found on University property outside the Reynolds Club are subject to removal.
Chalking is allowed only on campus sidewalks that can be washed out by rain. Chalking on buildings or non-sidewalk surfaces is prohibited. Water-soluble chalk must be used. Spray chalk is not allowed. Members of the campus community who have concerns about particular chalking on one or more campus surfaces should contact the Center for Leadership and Involvement (RC 001, 773-834-8300) for guidance.
Banner paper is available to all student organizations in the Student Activities Center (RC 001). Paint markers in a variety of colors are also available. Student organizations must clean up the area when finished.
Only University groups may post banners on campus. Permissible locations include the Reynolds Club and on the walls and the main arches of Mitchell Tower. Banners may not be hung over windows and doors, or on woodwork.
Banners should not cover current banners belonging to other groups. A maximum of one six-foot banner per group may be posted at any time. Groups are responsible for removing banners within twenty-four hours of their event. All banners, including banners without event dates, must be removed after one week of posting the banner. Advance approval for banners in other campus locations must be obtained from the appropriate office or building management.
Banners and/or signs in outdoor areas (including those staked on the Main Quadrangles) are to be erected only by University departments or RSOs and the schedule of their display must be approved by the Center for Leadership and Involvement (RC 001, 773-702-8787).
SOLICITATION AND DISTRIBUTION OF HANDBILLS OR LEAFLETS
All handbills or leaflets distributed on campus must clearly state the name of the organization or individual responsible for the publicity and/or event. Policies on solicitation and the distribution of handbills and leaflets vary by building.
Events can be posted on the University online calendar by visiting events.uchicago.edu or events.uchicago.edu/students.
REYNOLDS CLUB DIGITAL VESTIBULE SCREEN
Due to the limited time a frame can be displayed on the screen, only certain events will be displayed. Advertisements for large scale and well attended annual events can be submitted to the Student Centers for approval (submisstions can be emailed to Hafsah Mohammed at firstname.lastname@example.org). All submissions should include the events name and description, the RSO putting on the event, the date-time-location of the event, and any pictures of previous events or RSO members. All events need to be submitted at least two weeks prior to the event(s). All submissions should be in jpeg format. Only events taking place within the next seven days will be displayed.
TABLE TENTS IN DINING HALLS
The College Housing Office must approve table tents for the two residential dining commons (Bartlett and Cathey) and the Student Centers approves the table tents for Hutchinson Commons; table tents are not permitted in C-Shop. All table tents must be approved. All requests must be submitted a minimum of five (5) days prior to the posting date. Only three table tents per table are allowed for a display of at most five (5) days. Unapproved table tents will be removed. Table tent advertisement must be for campus events ONLY. All table tents must have the name of the sponsoring student group and the date of removal of the table tent.
(Posting Policy: College Housing)
The only posters/flyers authorized to be posted on in-House bulletin boards or elsewhere within a House (other than those posted for House or Hall business) are those approved by a Recognized Student Organization (RSO). Each House has at least one bulletin board that is reserved for the Resident Staff of the House and RSOs may not post their posters/flyers on those boards. There are additional areas where posters/flyers may not be posted in the residence halls/Houses: inside stairwells, inside elevators or on elevator doors, and on student room doors unless the students in that room hang the poster/flyer hung on their own room door. Posters/flyers may not be hung using duct tape, nails, tacks, glue or any semi-permanent or permanent adhesive. Students are encouraged to use "blue tape" for hanging signs as it typically does not damage surfaces. Damages that result from the posting of posters/flyers will be billed to the organization that sponsored the event. RSOs are asked to remove their posters/flyers from the residence halls/Houses after their event has occurred. Flyers and announcements may neither advertise nor refer to the availability of alcohol at a specified event. If a poster contains obscene language and/or pictures, or if Resident Staff deem the poster to be offensive to a particular group or individual, they will remove the poster.
Since many residents wish to be informed of fraternity and sorority events, these organizations may post one flyer/announcement per event, per House. Resident Staff are authorized to remove fraternity/sorority posters that are used to "wallpaper" House bulletin boards and walls, or are distributed directly to student rooms. Resident Staff will use their best judgment in determining which fraternity/sorority posters are suitable for posting in their House.
Door to door solicitation is not allowed. If resident staff members become aware of anyone going door to door to solicit students or to push commercial or other advertising materials under students' doors, they will ask the individual(s) to leave, escorting those involved out of the building, and report the incident to their Community Assistant Director in College Housing.
Violation of the Posting Policy may result in a range of consequences including the removal of postings by University staff, a fine or disciplinary action against the student group or individual student. Violation of the policy by individuals not affiliated with the University may result in criminal charges and/or a no-trespass warning. A member of the University community who believes that a particular posting on campus violates the law, falsely defames a specific individual, constitutes a genuine threat or harassment, or unjustifiably invades substantial privacy or confidentiality interests should contact UCPD (773-702-8181). Other questions or concerns about postings, including complaints about alteration, vandalism or unauthorized removal of current postings, should be directed to the Center for Leadership and Involvement (RC 001, 773-702-8787).
Please consult the Center for Leadership and Involvement or your RSO advisor if you should have any questions or need further clarification.
For the most current version of the Posting Policy, please consult the online Student Manual. The link to the posting policy can be found here: Student Manual Posting Policy