Student Government Finance Committee

Student Government Finance Committee (SGFC)

SGFC is a committee of Student Government that disperses a certain amount of the Student Activities Fee for RSO use.  The committee meets weekly during Quarters to review RSO funding requests.  You can request funds from this committee for an event or even a capital improvement.  It is best to speak with your RSO advisor about the specifics of your request, but here are some basic tips.

Steps for applying

  1. Develop your event and create your budget:
    Figure out your event needs, find a venue, then put together a detailed budget on the SGFC request form.  We recommend working with your advisor when building your budget.  Be sure to review the SGFC-GuidelinesCost Guide, and other resources when preparing your budget.  The Green Events Guide is also helpful when putting together an event!
  2. Submit your budget:
    SGFC Budgets are submitted via the Blueprint Finance Module.  Your officers with Finance Module access (by default your Primary Contact, President, and Treasurer) will be able to create a Funding Request and upload your budget document for submission.  Budgets must be submitted for review by your advisor by Wednesdays at Noon.  (Non-RSO Graduate organizations should submit their budget to Graduate Council.  GC will submit budgets via Blueprint on your behalf.)
  3. Present your Budget:
    You will appear before the committee the following Tuesday to present your budget.  The chair of the committee will email you with the time you are to appear.
  4. Receive your allocation:
    The committee will deliberate and inform you of their recommended allocation.  You do not have the final allocation at this point.  This allocation has to be approved by College and Graduate Council before it is confirmed.  You will be informed if any changes to your allocation are made by the committees.
     

Tips for Preparing Your Budget

  • Read through the SGFC-Guidelines to ensure what you are requesting is fundable.
  • Make sure you are not requesting funds for any purchases you've already made.  SGFC won't fund to reimburse for purchases you've made before you submit a budget.
  •  When writing your group's SGFC budget request remember to itemize all expenses and include as much detail as possible. The more detail you provide, the better your chances are of having your event funded.
  • Be prepared.  You'll be required to send a representative from your group to discuss your budget with the committee.  This person should be as prepared as possible.  This includes knowing the group's current account balance, having quotes for all of the items requested, and, in some cases, having price comparisons on an item.
  • Be on time!  You cannot request any funds for an event that is happening less than 12 days from the budget due date.  This is because SGFC makes a recommendation to to fund your group a certain amount of money that then needs to be approved by both the College and Graduate Council of Student Government before it can be allocated to you.
  • Be early even!  You can submit a request far in advance of the date of your event.  SGFC funds are given out on a first come, first served basis so if you know you are going to need funds for an event in Spring Quarter, apply as soon as you can put a detailed budget together.
     

Common SGFC Costs:

The Cost Guide gives price ranges for common expenses.  Here is a sampling:

  1. $2-4/per person for food for events where snacks are served
  2. $5/ day for Facebook advertising
  3. $165 per night for performer/speaker accommodations
  4. $0.09 per flyer or photocopy (black and white)
     

Presenting your Budget to SGFC

A presentation before the SG Finance Committee is an opportunity for the Committee to ask any questions they have about your proposal.  You should be prepared to answer questions about your event and the specifics of your budget.  Some common questions from the committee are:

  • What does your group do?
  • How big is your group?
  • Can you explain your current financial situation?
  • What is the event?  How many students do you anticipate will attend?
  • Do you have alternative funding for your event?  Who else have you asked?
  • Have you had this event or similar events for you in the past?  How did they go?
  • What is the cost of this event?  Where did you obtain your price estimates?
  • Do you have a co-sponsor?  Who?  What do you expect your co-sponsor to contribute?
     

SGFC Schedule

Important Dates to Remember:
Wednesdays by Noon: Funding Request Submitted via Blueprint Finance Module
Mondays by Noon: Budgets go to the committee
Tuesday at 5:00 pm: SGFC committee Meets
Following Tuesday: Final Allocation Announced


Fall Quarter 2019:  (For Summer or Early Fall see Summer SGFC)

Date Submitted via Blueprint (Wednesdays)

SGFC Meeting Date (Tuesdays)

Date your event CANNOT be before

October 23 October 29 November 5
October 30 November 5 November 12
November 6 November 12 November 19
November 13 November 19 November 26
November 20 November 26 December 3
November 27 December 3 December 10


Winter Quarter 2020:

Date Submitted via Blueprint (Wednesdays)

SGFC Meeting Date (Tuesdays)

Date your event CANNOT be before

January 1 January 7 January 14
January 8 January 14 January 21
January 15 January 21 January 28
January 22 January 28 February 4
January 29 February 4 February 11
February 5 February 11 February 18
February 12 February 18 February 25
February 19 February 25 March 3
February 26 March 3 March 10
March 4 March 10 March 17
 
Spring Quarter 2020*:

Date Submitted via Blueprint (Wednesdays)

SGFC Meeting Date (Tuesdays)

Date your event CANNOT be before

March 25 March 31 April 7
April 1 April 7 April 14
April 8 April 14 April 21
April 15 April 21 April 28
April 22 April 28 May 5
April 29 May 5 May 12
May 6 May 12 May 19
May 13* May 19* May 26*
May 20* May 26* June 2*
May 27* June 2* June 9*

*Please note that SGFC funds are allocated on a first come, first served basis so if all the funds are allocated earlier in Spring Quarter not all of these dates will be available.

The Committee

Feel free to reach out to your advisor or a member of the committee if you have questions about the application process or your budget.

SGFC Committee:  Visit sg.uchicago.edu for committee opportunities.
 

SGFC Chair - John Van Den Anker
SG VP for Administration - Natalie Jusko
Center for Leadership and Involvement Advisor – Elvis Guzman

Additional Resources

Funding Reqeust Process in Blueprint
SG Funding Page
SGFC Guidelines
SGFC Cost Guide
Green Events Guide