What constitutes a High Profile Event?
If your RSO is hosting an event that meets one or more of the following criteria, reach out to your RSO Advisor to discuss next steps:
- Expected audience of 300+
- Invited guest(s) who may be distinguished, eminent, important, etc. (government officials, celebrities, etc.)
- Invited guest who requires/requests security
- Activity or event with the potential for protests or disruptions
- Event which may garner significant media attention
Expectations for a High Profile Event:
If your RSO is holding an event that qualifies as a High Profile Event (HPE), you must reach out to your RSO Advisor at least 3 weeks before the event to initiate the following steps:
- Request for Dean on Call (DoC) event support
- RSO leaders should meet with their RSO Advisor to discuss the event and submit the Dean on Call Request form together
- Request for a HPE review meeting
- After meeting with your RSO Advisor to submit the DoC form, they will request a meeting on your RSO's behalf with the following people in attendance: your RSO advisor, RSO leadership, Dean on Call, UCPD, a venue representative
- May also include University Communications depending on the nature of the event
- During this call, the advisor and students will review the event plan and answer questions concerning setup and safety
- If it is determined during the HPE review that security should be present, RSO leaders should work with their RSO Advisor to submit an Event Security Request Form
- For RSO High Profile Events, University staff presence will be required