Any time you need to make a payment with a University check you need to provide two weeks advance notice. It is vital that you communicate with your advisor and the Financial Operations Office when incurring expenses and preparing paperwork as incomplete or missing components will cause delays in the process. Payments are requested through the Blueprint Finance Module.
All payments require the submission of the Purchase Request form with attached documentation that complies with the requirements listed below for that payment type. In addition, some types of uploaded documents will also need to be physically submitted to the Financial Operations Office before processing can be completed. For details visit our Digital Documentation page.
The Blueprint Finance Module
Purchase Requests
Digital Documentation
Financial Forms
Your COA
In July 2024, the University transitioned to a new financial management system. Each RSO now has a specific six-digit "FUND" number which can be found on your Blueprint finance page.
This FUND number is part of a larger account string which the University calls your "Chart of Accounts" or COA. As an RSO, you share a general COA with all other RSOs on campus, save for your Fund number.
The COA for RSOs is as follows:
625-79180-ACCOUNT-FUND-870-9999-99999-999
The ACCOUNT code is an internal code which tracks the type of expense/debit that is being charged (i.e. fundraising revenue, food/beverage, room rentals). The ACCOUNT is determined by the department/unit that is either going to transfer your funds or expense your account directly.
The RSO FUND number is your specific account identifier. It is a 6-digit code (typically beginning with 900) and is found on your RSO Blueprint Finance page.
Transactions and Documentation
Inter-Departmental Transfers (JEs)
Payments
Purchase Order Approved Vendors and Custom Merchandise
Purchase Orders
Purchasing Food
Reimbursements
Travel Expenses